Volunteer

Lincoln Parent Teacher Organization Board Roles

Lincoln School PTO President(s) Description
Leadership – Maintain Vision/ Mission of PTO

  • Serve as point of initial contact for Principal, Teachers, PTO members, parents and community leaders
  • Bring topics to Board meetings and PTO meetings (concerns, requests, etc.)
  • Work with Board to verify objectives align with PTO vision/ mission
  • Schedule, prepare agenda, and lead monthly PTO Board meeting & Meet with Principal monthly
  • Attend yearly Melrose PTO Inc. meeting

Communication

Fundraising and Events

  • Manage Annual Appeal (draft letter and oversee mailing)
  • Work with Board and Principal to finalize yearly calendar of events
  • Work with Treasurers and the Board to finalize annual budget; communicate to event managers
  • Work with Enrichment Coordinators to ensure in-school experiences align with mission/ vision and budget
  • Reserve space with DPW and sign custodial contracts for events & Oversee finances and verify compliance

Lincoln School PTO Vice President(s) Description 

  • Post events/ announcements and monitor/ respond to Facebook messages
  • Act as a liaison between PTO Board and event chairs/sub-committees for specific events
  • Participate in planning, calendar, and budget processes
  • Assist other Board members as needed and Volunteer at events when possible


Lincoln School PTO Treasurer(s)  Description 

  • Work with the Board to create & finalize annual budget; communicate to event coordinator(s).  
  • Coordinate with event coordinators for budgets, cash boxes and deposits before/after events.
  • Payables – writing checks for teacher reimbursement, events, supplies, field trips, library, etc. as requested.
  • Monthly bank account reconciliation & submission to the Melrose PTO Inc.
  • Annual Custody Statement & Year-end financials sent to PTO Inc. by July 15th each year.
  • Maintaining books in PTO Manager and keeping them up to date so we have accurate #s to make Board decisions.
  • Volunteer at events when possible.

Lincoln School PTO Secretary(ies) Description 

  • Maintain files for Google Documents for Budget, Event documents, Calendars, Agendas, Minutes
  • Provide access or create Sign Up genius for volunteer opportunities
  • Meeting Minutes: Notation taken during meeting events, format final record of the meeting to be shared
  • Act as a liaison between PTO Board and event chairs/sub-committees for specific events
  • Participate in planning, calendar, and budget processes
  • Assist other Board members as needed and volunteer at events when possible

Lincoln School PTO Communications Description

The Communications position will work with the PTO Secretary to create the weekly PTO newsletter and update the PTO website with relevant information, events, dates, volunteer opportunities etc.

  • Provide and generate content and information for PTO newsletter
  • Update PTO website with relevant information
  • Maintain email lists: volunteer and others for library volunteers, families, teachers and staff
  • Provide all email communications:  Upcoming events, Agenda & Meeting minutes, volunteer opportunities
  • Monitor and respond to emails sent to lincoln@melrosepto.com
  • Assist other Board members as needed and volunteer at events when possible

Lincoln School PTO Enrichment Coordinator(s) Description

The Enrichment Chair will work to research and arrange high quality programs that enhance and enrich the school curriculum. These activities take place during the school day. The chair will coordinate enrichment activities for all grade levels. Specific goals include:

  • Work with principal and teachers to determine opportunities
  • Seek out activities which are appropriate and accessible to all grades
  • Vet programming with Lincoln staff to ensure consistency with building goals
  • Schedule all activities, coordinate scheduling with school administrators and teachers
  • Attend events, wherever possible
  • Serve on the Executive Board, attend PTO board meetings and city-wide enrichment meetings for idea sharing
  • Actively participate with the PTO board around budget planning and fund allocations
  • Arrange payment to programs/performers
  • Time commitment: Active throughout the year, long range planning is essential. Moderate to minimal time commitment, depending upon the programs chosen – approximately 8 hours a month on average.

Lincoln Diversity Equity Inclusion and Belonging Representative

A brand new position the last few years, the PTO is looking for someone to continue building and expanding this role with us. We anticipate this role evolving and growing over the coming years as we begin to include it in more of our PTO activities at Lincoln. For a full description of where we see this position eventually going. 

Register to Volunteer at Lincoln

The Bridge is a non-profit organization that recruits, screens, trains, and places volunteers in the Melrose Public Schools. Bridge volunteers are parents, caregivers, retirees, grandparents, professionals, people from the business community, government employees, and high school and college students. In addition to completing the online registration (link below), all new volunteers must also complete a CORI Request Form (blue paper). This form must be completed in person with a government issued photo ID such as a driver’s license or passport. Lincoln’s administrative assistant Ms. Kate can help you complete the CORI process in the school office. For more information please contact Lisa Lewis, The Bridge Coordinator of Volunteers at llewis@melroseschools.com or 781-979-2299.

Register to volunteer through The Bridge

Stay connected with Lincoln Elementary